Registration

Registration Information

• Registration Fee Guidelines

  Your AACRAO Annual Meeting registration fee includes:

  • Keynote speakers, breakout sessions, workshops, small group discussions, and more
  • Session handouts (as provided by session presenters)
  • Social and networking opportunities
  • Cocktail Opening Reception on Sunday | Coffee breaks in the Exhibit Hall on Monday and Tuesday

   

  Deadlines

  • February 9, 2024: Deadline to fax or postmark paper registrations for the Early-Bird discount (only applicable to individuals unable to register online)
  • February 15, 2024, 11:59 PM ET: Early bird registration deadline
  • March 25, 2024: All paper registrations with payments via check or wire must be received (only applicable to individuals unable to register online)

   

  Fees

  • To qualify for the member rate, the registrant must be employed by a member institution
  • Discounts are available for full-time students and minority first-time attendees. Information can be found in the sections below.
  • Pre-Conference Workshops each require an additional fee (full-conference registration is not required to register for a workshop).
  • Guest Passes are available for a fee for each additional guest. Guest passes only permit access to the Exhibit Hall. Professional colleagues are required to register for the conference; access sharing is not permitted.
  • Registrants affiliated with a non-institutional organization will be reclassified as a "Corporate Attendee" and will be required to pay the appropriate fees.
• Paper Registration Form

  Fillable Registration Form PDF

  • Fax the completed form(s) to: (202) 872-8857
  • Paying with a check? Mail the completed form to:

  AACRAO
  Attn: Meetings Dept
  1108 16th St. NW
  Suite 400
  Washington, DC 20036

  Due to PCI security compliance, emailed registration forms that include credit card details will be deleted, and the form will not be processed.
  

• Payment

  Paper registration forms MUST be accompanied by a check, wire, or money order. Payment with Credit Cards will only be accepted through the online registration portal. Funds must be in US dollars. Checks or money orders should be made payable to AACRAO (purchase orders will not be accepted).  Wires must include detailed memo information and an email to meetings@aacrao.org providing detailed information about when the wire was executed.
  
  Payments via check, wire, or money order must be received by Monday, March 25, 2024.  Paper registration forms received without payment will not be processed. AACRAO does not provide invoices for meeting registrations; payment must be received in advance of a meeting registration being processed.
  
  For accounting purposes, the AACRAO Federal Tax ID number is 52-2274900.

• Substitutions, Cancelations, and Refunds

  All changes, substitutions, and cancelations must be made in writing and emailed to meetings@aacrao.org. There is no penalty if the substitute is employed by the same institution as the original registrant.

  Cancelation and Refund Deadlines
  Refund requests will be considered based on the following deadlines. Refunds will be credited in the manner paid. Allow up to 30 days after the meeting to receive your refund.
  

  • On or Before February 8, 2024: no penalty for cancellation; refund given
  • February 9 - March 7, 2024: refund given minus a $200 administrative fee
  • On or After March 8, 2024: No refunds of any fees paid

  These terms and conditions apply to paper registrations received via mail or fax. If the meeting is canceled or converted to an all-virtual delivery, registrants will be notified in advance. 
  

• Accessibility

  If you have accessibility needs and require accommodation to participate fully in the meeting, please email your requirements to meetings@aacrao.org before February 28, 2025.

• Sample Registrant Budget

  AACRAO has created a sample budget for Annual Meeting registrants to download for planning purposes.

• Justification Letter

  AACRAO has created a sample "justification letter" for registrants to use when seeking institutional support for funding to attend the Annual Meeting.  Please feel free to download and edit, as necessary.

• Minority First-Time Attendee Discount

  To qualify for the first-time minority attendee discount ($100), the registrant must be employed by an AACRAO member institution and complete the Minority First-Time Attendee Application before March 1, 2024. When the application has been reviewed and approved, the attendee will be notified and may register at the discounted rate.

  Minority First-Time Attendee Discount Application
• Full-time Student Discount

  To qualify for the student rate (50% of the member fee) the registrant must be a full-time student at an accredited, AACRAO-member institution, and may not be employed more than twenty hours per week. Students must complete the Student Discount Application and return it with proof of enrollment from their school to meetings@aacrao.org before March 1, 2024. When the application has been reviewed and approved, the student will be notified and may register at the discounted rate.

  Full-time Student Attendee Discount Application
• Press Registration

  Claim your complimentary press pass for the 109th AACRAO Annual Meeting by filling out the press registration form.

  Press Registration
• Exhibitors, Sponsors, and Corporate Registration

  
  Sponsors and those interested in sponsorship opportunities should contact corporates@aacrao.org for more information about how to register as a corporate attendee.  A "corporate attendee" is any registrant affiliated with an organization that provides products or services to AACRAO members. AACRAO reviews and will reclassify corporate registrations that come through the Institutional portal, as necessary, which may dictate a higher fee.