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Governance

AACRAO is an organization that receives its leadership and direction from its members. Every year at the Annual Meeting, the membership comes together to elect the organization's Board of Directors. AACRAO's activities are undertaken by committees comprised of members with the assistance of AACRAO staff. 

Governing Documents

AACRAO Bylaws

Last Amended March 28, 2023 at the AACRAO Business Meeting by majority vote of the members present.


AACRAO Member Resolution

Information relating to the structure of AACRAO Membership.

 

AACRAO Board of Directors Resolution

Information about the approved structure, scope, and role of the AACRAO Board of Directors. 

Articles of Incorporation

AACRAO's Articles of Incorporation for its 501(c)(3) Tax Exempt Status. 

110th Annual Business Session 

2024 Business Session Minutes

The Minutes of the 2024 Business Session of the Annual Meeting, as approved by the Board of Directors on May 15, 2024.

109th Annual Business Session 

2023 Business Session Minutes

The Minutes of the 2023 Business Session of the Annual Meeting, as approved by the Board of Directors on May 18, 2023.

2023 AACRAO Audited Financial Statements

2023 Audited Financial Statements prepared by Aprio, AACRAO's independent third-party auditor.

AACRAO Strategic Spending Policy

The Strategic Spending Policy is established to guide the prudent and strategic utilization of the Long-Term Reserve Fund, ensuring that AACRAO can enhance its mission, provide long-term sustainability, and meet its financial commitments.

108th Annual Business Session 

2023-2024 Proposed AACRAO Operating Budget

Proposed 2023-2024 AACRAO Operating Budget. Approved by the Board of Directors on January 21, 2023, for presentation to the membership at the 109th Annual Business Session at the Annual Meeting. Requires membership approval to take effect.

View Proposed Budget

Bylaws Changes as Approved (Changes Highlighted)

The proposed Bylaws Changes were approved by the AACRAO Board of Directors on December 14, 2022. All changes are highlighted. These changes were approved by a majority vote of institutional members present (both in-person and virtually) at the 2023 Annual Business Meeting on March 28, 2023 in Aurora, Colorado.

View Changes

2022 Business Session Minutes

The Minutes of the 2022 Business Session of the Annual Meeting, as approved by the Board of Directors on April 20, 2022.

2022 AACRAO Audited Financial Statements

2022 Audited Financial Statements prepared by CohnReznick, AACRAO's independent third-party auditor. Supplementary information related to the 2023-2024 Proposed Budget.

107th Annual Business Session 

2022-2023 Proposed AACRAO Operating Budget

 

Proposed 2022-2023 AACRAO Operating Budget. Approved by the Board of Directors on January 19, 2022 for presentation to the membership at the 108th Annual Business Session at the Annual Meeting. Requires membership approval to take effect.

Download PDF

2021 Business Session Minutes

 

The Minutes of the 2021 Business Session of the Annual Meeting, as approved by the Board of Directors on May 07, 2021.

2021 AACRAO Audited Financial Statements

 

2021 Audited Financial Statements prepared by Cohn-Reznick, AACRAO's independent third-party auditor. Supplementary information related to the 2022-2023 Proposed Budget.

106th Annual Business Session

2021-2022 Proposed AACRAO Operating Budget

 

Proposed 2021-2022 AACRAO Operating Budget. Approved by the Board of Directors on January 29, 2021 for presentation to the membership at the 107th Annual Business Session at the Annual Meeting. Requires membership approval to take effect.

Download PDF

2020 Business Session Minutes

 

The Minutes of the 2020 Business Session of the Annual Meeting, as approved by the Board of Directors on May 13, 2020.

2020 AACRAO Audited Financial Statements

 

2020 Audited Financial Statements prepared by Cohn-Reznick, AACRAO's independent third-party auditor. Supplementary information related to the 2021-2022 Proposed Budget.

105th Annual Business Session 

Despite the cancellation of the 106th Annual Meeting in 2020 dude to COVID-19, AACRAO held the Business Session virtually on April 7, 2020.

2020-2021 Proposed AACRAO Operating Budget

 

Proposed 2020-2021 AACRAO Operating Budget. Approved by the Board of Directors on February 1, 2020 for presentation to the membership at the 106th Annual Business Session at the Annual Meeting. Requires membership approval to take effect.

2019 Business Session Minutes

 

The Minutes of the 2019 Business Session of the Annual Meeting, as approved by the Board of Directors on May 15, 2019.

2019 AACRAO Audited Financial Statements

 

2019 Audited Financial Statements prepared by Cohn-Reznick, AACRAO's independent third-party auditor. Supplementary information related to the 2020-2021 Proposed Budget.

2019-2020 Proposed AACRAO Operating Budget

 

Proposed 2019-2020 AACRAO Operating Budget. Approved by the Board of Directors on January 26, 2019 for presentation to the membership at the 105th Annual Business Session at the Annual Meeting. Requires membership approval to take effect.

2018 Business Session Minutes

 

The Minutes of the 2018 Business Session of the Annual Meeting, as approved by the Board of Directors on May 16, 2018.

2018 AACRAO Audited Financial Statements

 

2018 Audited Financial Statements prepared by Cohn-Reznick, AACRAO's independent third-party auditor. Supplementary information related to the 2019-2020 Proposed Budget.

103rd Annual Business Session 

2018-2019 Proposed AACRAO Operating Budget

 

Proposed 2018-2019 AACRAO Operating Budget. Approved by the Board of Directors on January 26, 2018 for presentation to the membership at the 104th Annual Business Session at the Annual Meeting. Requires membership approval to take effect.

2017 Business Session Minutes

 

The Minutes of the 2017 Business Session of the Annual Meeting, as approved by the Board of Directors on May 17, 2017.

2017 AACRAO Audited Financial Statements

 

2017 Audited Financial Statements prepared by Cohn-Reznick, AACRAO's independent third-party auditor. Supplementary information related to the 2018-2019 Proposed Budget.

102nd Annual Business Session 

2017-2018 Proposed AACRAO Operating Budget

 

Proposed 2017-2018 AACRAO Operating Budget. Approved by the Board of Directors on January 27, 2017 for presentation to the membership at the 103th Annual Business Session at the Annual Meeting. Requires membership approval to take effect.

2016 Business Session Minutes

 

The Minutes of the 2016 Business Session of the Annual Meeting, as approved by the Board of Directors on May 11, 2016.

2016 AACRAO Audited Financial Statements

 

2016 Audited Financial Statements prepared by Cohn-Reznick, AACRAO's independent third-party auditor. Supplementary information related to the 2017-2018 Proposed Budget.

101st Annual Business Session 

Bylaws Changes as Approved by the AACRAO Board of Directors

(Highlighted Changes)

 

The proposed Bylaws Changes approved by the AACRAO Board of Directors on January 29, 2016. All changes are highlighted. These changes must be approved by a majority vote of institutional members present at the 2016 Annual Business Meeting on March 22, 2016 in Phoenix, Arizona.

Bylaws Changes as Approved by the AACRAO Board of Directors

(Clean Copy)

 

The proposed Bylaws changes as approved by the AACRAO Board of Directors on January 29, 2016. This copy has all the changes in a clean, unmarked format; if you would like to see the changes, please download the PDF above. Should the institutional members present at the 2016 Annual Business Meeting in Phoenix, Arizona approve the bylaws changes, this copy will replace the existing bylaws.

2016-2017 Proposed AACRAO Operating Budget

 

Proposed 2016-2017 AACRAO operating budget. Approved by the Board of Directors on January 29, 2016 for presentation to the membership at the 102nd Annual Business Meeting. Requires membership approval to take effect. 

2015 AACRAO Audited Financial Statements

2015 Audited Financial Statements prepared by Cohn-Reznick, AACRAO's independent third-party auditor. Supplementary information related to the 2016-2017 Proposed Budget. 

 

View Statements

101st Annual Business Meeting - April 14 2015

Minutes for the 101st Annual Business Meeting, held on April 14 2015 in Baltimore, MD. In draft form until approved by the membership

 

Download Minutes

100th Annual Business Session 

Draft Minutes of the 100th Annual Business Meeting

 

Draft Minutes from the 100th Annual Business Meeting held in Denver, Colorado on April 1, 2015. Requires Membership Approval at the 2015 Annual Business Meeting. 

2015-2016 Proposed AACRAO Operating Budget

 

Proposed 2015-2016 AACRAO operating budget. Approved by the Board of Directors on February 7, 2015 for presentation to the membership at the 101st Annual Business Meeting. Requires membership approval to take effect. 

2014 AACRAO Audited Financial Statements

 

2014 Audited Financial Statements prepared by Tate & Tryon, AACRAO's independent third-party auditor. Supplementary information related to the 2015-2016 Proposed Budget. 

99th Annual Business Session 

Below are documents that voting members will find useful for reference during the 2014 AACRAO Business Meeting and Town Hall Meeting in Denver, Colorado at the Annual Meeting. 

2013 AACRAO Audited Financial Statements

 

2013 AACRAO Audited Financial Statements and Supplementary Information - Approved by the AACRAO Board of Directors 

Approved 2015 AACRAO Budget

The 2015 AACRAO Operating Budget, approved by a vote of members present at the 2014 AACRAO Business Meeting, in accordance with the fiduciary responsibilities set forth in the AACRAO Bylaws.

Approved Minutes of the 99th Annual Business Meeting

Minutes of the 99th Annual Business Meeting
April 16, 2013