Registrars and Compliance Officers

Train Staff & Faculty

This training course was developed to provide a solid base for FERPA compliance without overloading employees that do not need extensive training. There are two separate 'tracks' - one for records and academic services staff, and a shorter one for faculty. It provides powerful tracking tools that are available within your Learning Management System (LMS), allowing you to check completion rates, pass rates, and particular areas of concern quickly and easily.

The training includes both standard definitions and policies, as well as scenarios that force participants to think critically about the application of FERPA. The course concludes with a short, final assessment.

The staff training track takes about 30 minutes or less to complete, while the faculty training track will take roughly 15 minutes.

Course Overview

The training focuses broadly on defining key terms from within the regulations and outlining what actions are required or permitted under FERPA.

Learning Objectives

Who is and is not a school official
What constitutes an education record
What rights FERPA provides
What is required for compliance
When disclosures can be made (both with and without prior or signed consent)
Interaction of FERPA and other federal laws and state laws

For the full training course outline, see the technical documentation.

Customization

The package was designed to be easily customized. If your training requires institution-specific information, such as compliance with state laws or an exhaustive list of items designated as directory information, AACRAO can accommodate those needs.

Tracking and Reporting

The training course provides course administrators with the ability to track individual progress - no additional configuration necessary and information is available in a clear and easily digestible format. Reports are also available for download (Excel CSV or ODS formats), assuming your LMS supports report generation.

Assessment

Once the training material has been covered, students are required to take a 6-question quiz. This quiz requires at least 4/6 answers to be answered correctly in order to complete the course. However, should your institution require more extensive assessment, there is a question bank available.

The training program will inform the user if they are correct or not after they submit their answer in each case, but also goes on to explain why the answer is or isn't correct, further solidifying the user's knowledge on FERPA.