Registration Information

*Early Bird Registration ends June 12, 2024

• To qualify for the member rate: the registrant must be a named roster member of a member institution, an organizational member, or an individual member. Registrants affiliated with a non-institutional organization will be reclassified as a "Corporate Attendee" and will be required to pay the appropriate fees.

• Registrants affiliated with a company or organization that sells products or services to AACRAO membership will be classified as Corporate.

• Member Fees

  Member Registration Fees

  *These fees apply to named roster Institutional, Affiliate, Organizational, or Individual members only.  Registrants affiliated with a company or organization that sells products or services to AACRAO membership will be classified as Corporate.

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  	On or Before 06/12/2024	On or After 06/13/2024	On or After 07/11/2024
  Virtual Summit Member Attendee	$299	$399	$449
  Virtual Summit Member Presenter	$224	$299	N/A
  Virtual Summit Member Student Application required. Student discounts are limited to full-time students working no more than 20 hours/week.	$150	$200	$225

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• Non-Member Fees

  Non-Member Registration Fees

  *These fees apply to non-roster members. Registrants affiliated with a company or organization that sells products or services to AACRAO membership will be classified as Corporate.

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  	On or Before 06/12/2024	On or After 06/13/2024	On or After 07/11/2024
  Virtual Summit Non-Member Attendee	$399	$499	$549
  Virtual Summit Non-Member Presenter	$299	$374	N/A

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• Corporate Fees

  Corporate Fees

  *applies to all registrants affiliated with a company or organization that sells products or services to AACRAO membership.

  
  

  Virtual Summit "Corporate Presenting" a complimentary allotment of tickets will be granted based on a corporate agreement	$6,250
  Virtual Summit "Corporate Participating" fee for one attendee from a non-presenting corporate sponsor	$1,750
  Virtual Summit "Corporate Presenting" - ADDITIONAL ATTENDEE individual registrant fee after allotted complimentary tickets have been claimed	$399

  
  

  For more information about attending the Virtual Summit as a corporate registrant, contact corporates@aacrao.org

• Online Registration

  Pay with a credit card and register online. When possible, we encourage online registration.

  REGISTER HERE
  

  • AACRAO Members
    To register online, log-in using your AACRAO account.
    First time logging in? View the log-in instructions .
  • Non-Members
    You must create an account prior to registering online.

  Members and previous meeting attendees may log in with AACRAO Community Credentials. Nonmembers will need to create an account.

• Mail-In & Fax Registration

  We do not guarantee processing of paper registration forms received after July 3, 2024. When possible, we encourage online registration. Please include a check or money order with your mailed paper registration form (registrations will not be processed until payment is received).
  

  Fax a completed paper registration form to (202) 872-8857. Please include a copy of the check or money order you're mailing in with your faxed registration form (registrations will not be processed until payment is received).

  When sending a paper check or money order in the mail:

  • We strongly encourage contacting membership@aacrao.org to verify the membership status of registrants.
  • Funds must be in US dollars.
  • Checks or money orders should be made payable to AACRAO
  • Please include the name(s) of the registrant(s) on the memo line of the check or money order.

  Mail a completed registration form and payment to:

  AACRAO
  Attn: Meetings
  1108 16th St. NW Suite 400
  Washington, DC 20036
  
  If you are wiring funds to AACRAO, include a memo with the names of the registrant(s) and the Technology & Transfer Summit and email meetings@aacrao.org with the amount and date of your wire.

   

• Refunds & Substitutions

  Refunds & Substitutions

  All changes, substitutions, and cancellations must be made in writing and emailed to meetings@aacrao.org. There is no penalty if the substitute works at the same institution as the original registrant. Membership status will be verified and additional fees assessed as appropriate.

  Cancellation and Refund Deadlines for the Technology & Transfer Summit
  Refund requests will be considered based on the following deadlines. Refunds will be credited in the manner paid. Allow up to 30 days after the meeting to receive your refund.
  

  • On or Before May 31, 2024: no penalty for cancellation; refund given
  • On June 1 - June 30, 2024: refund given minus a $200 administrative fee
  • On or After July 1, 2024: No refunds of any fees paid

  These terms and conditions apply to paper registrations received via mail or fax. If the meeting is canceled registrants will be notified in advance. 

• Justification Letter
  AACRAO has created a sample "justification letter" for registrants to use when seeking institutional support for funding to attend the Technology & Transfer Virtual Summit. Please feel free to download and edit, as necessary.
• Code of Conduct
  All Virtual Event Attendees are required to adhere to the AACRAO Meetings Code of Conduct.
  
  For questions about the Code of Conduct, contact Dr. Tina DeNeen, Associate Executive Director of Education and Member Development.