aacrao-logo_transparent

2020 Census & Student Privacy

The U.S. Census count is critical for determining representation and the allocations of federally funded programs, including those in higher education. Historically, certain groups of people have been disproportionately undercounted by the Census. The U.S. Census Bureau identifies all college students as a hard-to-count population because they are highly mobile, may live off-campus as renters, and often difficult to persuade to participate.

Lessons Learned from the 2020 Census Count

The shift to distance learning due to the COVID-19 outbreak forced students living both on- and off-campus to return home, complicating the U.S Census Bureau's 2020 enumeration operations. As a result of the pandemic, the Bureau suspended field operations and modified their efforts to ensure college students displaced from their dorms or off-campus housing because of the coronavirus were counted as living at school, an important consideration for federal benefits for the regions around campuses. The shift also altered the methods institutions historically utilized to respond to the Bureau, moving from methods that allow student self-response to campus officials reporting information on behalf of the student using administrative records.

In anticipation of the forthcoming 2030 Census, the Bureau recently reached out to partner with AACRAO to solicit feedback on the process or processes that institutions used to provide information for the 2020 Census count. The association hosted a listening session with Bureau representatives, conducted a member survey, and will gather a working group to inform and improve the Census Bureau's data collection process and minimize any undue burdens for stakeholders.

Executive Director Updates

AACRAO Takes the Lead for Higher Education to Ensure that the Census Does Not Overstep FERPA Regulations for Off-Campus Student Count | 06/18/2020

Mike Reilly discusses some concerns about what information institutions will be asked to provide as directory information.

  • Michael V. Reilly

    • AACRAO Guidance: The Census, Directory Information, and FERPA | 06/03/2020

    Mike Reilly discusses how institutions can work to provide the U.S. Census Bureau the relevant information needed to complete an accurate count.

  • Michael V. Reilly

    • U.S. Census Operation Update Webinar | 05/28/2020

    Mike Reilly discusses AACRAO's webinar with the U.S. Census Bureau, which provides updates on their modified data collection timeline, procedures, and field operations in light of the pandemic.

    2020 Census and FERPA FAQs

    Sample of Census Bureau responses to questions related to "Group Quarters Operations"
    • If a student has opted out of directory information, should that student's name appear on the roster?

      No, if a student has opted out of directory information, then that student’s name should not appear on the roster. The Census Bureau will request the room number for that student so that a package can still be prepared for that student.

    • What about international students?

      College students who are foreign citizens living in the United States while attending college in the United States (living either on-campus or off-campus)—Counted at the on-campus or off-campus U.S. residence where they live and sleep most of the time. If they are living in college/university student housing (such as dormitories or residence halls) on Census Day, they are counted at the college/university student housing. Therefore, these student should be included in the group quarters enumeration process.

      The goal of the U.S. Census Bureau is to conduct an enumeration of every person residing in the 50 states, the District of Columbia, Puerto Rico, and the Island Areas (the Commonwealth of the Northern Mariana Islands, Guam, American Samoa, and the U.S. Virgin Islands). The U.S. Constitution requires that the Census Bureau not just attempt to offer information or a service to the population (as is the case with other federal government programs like voter registration, Social Security enrollment, and the use of national parks), but that the Census Bureau actually reach and count every person living in the United States and its territories—of all ages, residence statuses, and locations—whether or not they desire to participate, and regardless of whether they are difficult to find, reach, and count.

    • How does this pertain to commuter campuses, i.e., campuses that do NOT have on-campus housing?

      These campuses have no obligation for the 2020 Census if they do not have student living in on campus or off campus housing. The students will be counted at their residence.

    • How will you determine which residence is correct for a student that is reported on campus and in their home state?

      The 2020 Census residence criteria are used to determine the correct residence for various residence situations such as described above. This is why it is important that the Census Bureau receive complete data to be able to perform critical matching. The more complete the information, e.g. legal first and last names or complete DOB (month, day, and year), the more confident Census can be that two records that are linked together are the same person.

    • If using e-response and race/ethnicity and gender information is not included, will the information be considered complete for upload?

      The information will be considered complete if you provide complete “directory information.” Information required to help with non-duplication include Name, DOB or Age, Address of usual home elsewhere (where they live while not at campus housing). The more complete the information, e.g. legal first and last names or complete DOB (month, day, and year), the more confident Census can be that two records that are linked together are the same person.

    Download full faq

    1280px-United_States_Census_Bureau_Wordmark.svg
    Coffee Breaks & Webinars
    AACCRAO_Transcript-purple

    AACRAO Launches 2020 Census Feedback Survey

    Jun 16, 2022, 11:30 AM
    legacy id :
    Summary : Share the challenges that impacted your institutions' enumeration responses amid the pandemic to help inform and improve the U.S. Census Bureau's 2030 data collection process.
    Url :

    AACRAO recently hosted a webinar in conjunction with the U.S. Census Bureau to discuss the 2020 Census count and some of the specific challenges impacting institutions and their enumeration responses amid the pandemic. 

    The shift to distance learning due to the COVID-19 outbreak forced students living both on- and off-campus to return home, complicating the bureau's 2020 enumeration operations. As a result of the pandemic, the bureau suspended field operations and modified their efforts to ensure college students displaced from their dorms or off-campus housing because of the coronavirus were counted as living at school, an important consideration for federal benefits for the regions around campuses. 

    Dora Durante, Chief of Special Enumerations Branch, Decennial Census Management Division, U.S. Census Bureau, and Judy G. Belton, Assistant Division Chief, Special Enumerations Decennial Census Management Division, U.S. Census Bureau provided an overview of some of the issues related to that shift, which caused many institutions to alter the methods traditionally used to respond—moving from methods that allow student self-response to campus officials reporting information on behalf of the student using administrative records.

    In anticipation of the forthcoming 2030 Census, Ms. Durante and Ms. Belton asked AACRAO members to provide feedback on the process or processes that their institutions used to provide information for the 2020 Census count. As well as other issues or concerns that could impact the Group Quarters enumeration, such as state or other local laws or regulations that constrain or limit the types of student information that a college or university may provide to the Census Bureau. For example, the state of Virginia recently passed legislation that includes stronger protections for student information that may be listed as directory information. 

    AACRAO created a survey on behalf of the Census Bureau to allow members to share their specific concerns and issues, as well as successes. The survey response window closed on Friday, July 1, 2022. The survey results will help to inform and improve the Census Bureau's data collection process and minimize any undue burdens for stakeholders.

    Michelle Mott
    Categories :
    • Advocacy
    • Compliance and Reporting
    • FERPA
    Tags :
    • census
    • covid-19
    • Data
    • Federal relations
    • government budget
    • privacy
    Related people