Board of Directors Position Descriptions

President

This position is not aligned with any particular portfolio of professional experience. The President acts as the presiding officer of the Association in all Association business. In addition to the general responsibilities of members of the Board (e.g., establishing strategic direction for the Association; setting the mission; ensuring resources for the Association; and overseeing the Association's performance), the President shall direct the Board in meeting its responsibilities. The President serves as the chair of the Board. The President shall also assist in the advancement of the Association by serving in one or more of the following capacities:

  • represent the interests of the membership and member institutions on issues with the Federal government;
  • monitor and assess trends and emerging issues within the higher education arena that pertain to AACRAO’s areas of expertise;
  • work closely with the AACRAO office staff on Association business and business lines;
  • ensure that Board members are meeting their designated roles and responsibilities;
  • guide creation of broad professional development programs and delivery of information through workshops, sessions, publications, etc.;
  • serve as the public face of Board to the membership;
  • serve as link between the membership, the AACRAO office, and the broader higher education community on policy issues; and
  • represent the interests of the Board and the membership on special projects.

President-elect

This position is not aligned with any particular portfolio of professional experience. In addition to the general responsibilities of all members of the Board (e.g., establishing strategic direction for the Association; setting the mission; ensuring resources for the Association; overseeing the Association's performance; and serving as a member on 2-3 Board committees), the President-elect shall be the principal assistant to the President. In this capacity, the President-elect shall focus on assisting the President, the Board, and the AACRAO office in assessing and planning for the needs, activities, and direction of the Association. The President shall also assist in the advancement of the Association by serving in one or more of the following capacities:

  • represent the President upon request;
  • work with the President, the Chair of the Board’s Strategic Planning Committee and the Executive Director in formulating and monitoring the Association’s strategic plan;
  • serve as the Board liaison and conduit for the Annual Meeting Program Committee;
  • guide creation of broad professional development programs and delivery of information through workshops, sessions, publications, etc.; and
  • represent the interests of the Board and the membership on special projects.

Past President

This position is not aligned with any particular portfolio of professional experience. In addition to the general responsibilities of all members of the Board (e.g., establishing strategic direction for the Association; setting the mission; ensuring resources for the Association; overseeing the Association's performance; and serving as a member on 2-3 Board committees), the Past President coordinates the selection of award recipients. The Past President shall also assist in the advancement of the Association by serving in one or more of the following capacities:

  • represent the President upon request;
  • provide continuity from year-to-year regarding strategic initiatives;
  • guide creation of broad professional development programs and delivery of information through workshops, sessions, publications, etc.; and
  • represent the interests of the Board and the membership on special projects.


Vice President for Access and Equity

This position has primary responsibility to lead the Association’s efforts to expand access and equity in higher education, and ensure that access and equity are incorporated into all AACRAO programs and activities. In addition to the general responsibilities of all members of the Board (e.g., establishing strategic direction for the Association; setting the mission; ensuring resources for the Association; overseeing the Association's performance; and serving as a member on 2-3 Board committees), the Vice President for Access and Equity will assist in the advancement of the Association by serving in one or more of the following capacities:

  • lead establishment of best practices and principles in the access and equity arena;
  • monitor, evaluate, and report on the status and progress of the Association’s activities on behalf of diversity and inclusiveness;
  • work closely with the AACRAO office on programmatic offerings related to diversity and graduate and professional-school issues;
  • represent the interests of the AACRAO membership on public policy matters relating to access and equity;
  • monitor and assess trends, emerging issues, and policy matters that pertain to access and equity within post-secondary and graduate/professional education;
  • guide creation of broad professional development programs and delivery of information through workshops, sessions, publications, etc.; and
  • represent the interests of the Board and the membership on special projects.


Vice President for Admissions and Enrollment Management

This position represents admissions and enrollment management functions. In addition to the general responsibilities of all members of the Board (e.g., establishing strategic direction for the Association; setting the mission; ensuring resources for the Association; overseeing the Association's performance; and serving as a member on 2-3 Board Committees), the Vice President for Admissions and Enrollment Management will assist in the advancement of the Association by serving in one or more of the following capacities:

  • guiding creation of broad professional development programs and delivery of information through workshops, sessions, publications, etc.;
  • leading establishment of best practices and principles in the admissions and enrollment management services arena;
  • monitoring and assessing trends and emerging issues pertaining to admissions and enrollment management, and ensuring that AACRAO is striving to address these issues through professional development; and
  • representing the interests of the Board and the membership on special projects.


Vice President for Finance

This position serves as Secretary and Treasurer to the Board. In addition to the general responsibilities of all members of the Board (e.g., establishing strategic direction for the Association; setting the mission; ensuring resources for the Association; overseeing the Association's performance; and serving as a member on 2-3 Board committees), the Vice President for Finance will assist in the advancement of the Association by serving in one or more of the following capacities:

In the role of Secretary,

  • recording accurate and concise minutes of the annual Business Session of the Association and all meetings of the Board and the Finance and Investments Committee, publishing and distributing these minutes in a timely manner, and arranging for the permanent retention of an original signed copy in the AACRAO Office; and
  • coordinating the posting of Board minutes to the AACRAO website.

In the role of Treasurer,

  • working closely with the Executive Director on membership and financial records;
  • chairing the Finance and Investments Committee of the Board and working closely with the Executive Director to prepare the proposed budget each year for approval by the Board;
  • preparing the proposed budget for publication; distributing copies at the annual Business Session; and presenting the proposed budget to the membership for approval at the annual Business Session;
  • assisting the Audit Committee in the recommendation of an auditing firm which will conduct an audit and report results to the Board;
  • reviewing the financial and investment reports prepared by AACRAO staff, distributing monthly financial reports to the Finance and Investments Committee, and presenting a financial report at least quarterly to the Board; and
  • assisting the Executive Director in the financial matters of the Association, as requested.


Vice President for Information Technology

This position represents AACRAO on technology issues. In addition to the general responsibilities of all members of the Board (e.g., establishing strategic direction for the Association; setting the mission; ensuring resources for the Association; overseeing the Association's performance; and serving as a member on 2-3 Board committees), the Vice President for Information Technology will assist in the advancement of the Association by serving in one or more of the following capacities:

  • guiding broad professional development programs and delivery of information through workshops, sessions, publications, etc.;
  • leading establishment of best practices and principles in the information technology services arena;
  • monitoring and assessing trends and emerging issues pertaining to information technology, and ensuring that AACRAO is striving to address these issues through professional development;
  • developing and maintaining effective relationships with application service providers and product vendors;
  • engaging with the AACRAO Technology Conference; and
  • representing the interests of the Board and the membership on special projects.


Vice President for International Education

This position represents the international admissions, credential evaluation, and study abroad functions. In addition to the general responsibilities of all members of the Board (e.g., establishing strategic direction for the Association; setting the mission; ensuring resources for the Association; overseeing the Association's performance; and serving as a member on 2-3 Board committees), the Vice President for International Education will assist in the advancement of the Association by serving in one or more of the following capacities:

  • representing international education in all its nuances as required;
  • guiding creation of broad professional development programs and delivery of information through workshops, sessions, publications, etc.;
  • leading establishment of best practices and principles in the international education arena;
  • monitoring and assessing trends and emerging issues pertaining to international education, and ensuring that AACRAO is striving to address these issues through professional development and the development of best practices; and
  • representing the interests of the Board and the membership on special projects.


Vice President for Leadership and Management Development

This position represents the leadership and management development functions. In addition to the general responsibilities of all members of the Board (e.g., establishing strategic direction for the Association; setting the mission; ensuring resources for the Association; overseeing the Association's performance; and serving as a member on 2-3 Board committees), the Vice President for Leadership and Management Development will assist in the advancement of the Association by serving in one or more of the following capacities:

  • providing leadership and mentor opportunities for members of the Association;
  • developing opportunities for members gain skills to serve as future leaders of the Association;
  • representing the needs and interests of state and regional associations on the Board of Directors and to the AACRAO office;
  • scheduling a Board of Directors member or AACRAO staff member to be present at annual state/regional ACRAO meetings;
  • in conjunction with the AACRAO office staff, coordinating the annual State and Regional Leadership meeting in Washington, D.C.;
  • developing and maintaining lines of communication between AACRAO and the state and regional associations, working closely with the State and Regional Relations Chair; and
  • representing the interests of the Board and the membership on special projects.


Vice President for Records and Academic Services

This position represents records and academic services related functions and matters. In addition to the general responsibilities of all members of the Board (e.g., establishing strategic direction for the Association; setting the mission; ensuring resources for the Association; overseeing the Association's performance; and serving as a member on 2-3 Board committees), the Vice President for Records and Academic Services will assist in the advancement of the Association by serving in one or more of the following capacities:

  • representing records and academic services as required;
  • guiding creation of broad professional development programs and delivery of information through workshops, sessions, publications, etc.;
  • leading establishment of best practices and principles in the records and academic services arena;
  • monitoring and assessing trends and emerging issues pertaining to records and academic services, and ensuring that AACRAO is striving to address these issues through professional development; and
  • representing the interests of the Board and the membership on special projects.


Vice Presidents at Large

These positions are not aligned with any particular portfolio of professional experience. In addition to the general responsibilities of all members of the Board (e.g., establishing strategic direction for the Association; setting the mission; ensuring resources for the Association; overseeing the Association's performance; and serving as a member on 2-3 Board committees), the Vice Presidents at Large will assist in the advancement of the Association by serving in one or more of the following capacities:

  • coordinating the lines of communication from the Board to the membership;
  • representing the interests of the Board and the membership on special projects;
  • monitoring the Board's governance and the Association practices;
  • providing leadership in Board efficiency initiatives, which will enhance strategic planning; and
  • assisting with guiding strategic planning initiatives of the Board.


External Director

If authorized to be filled by the Board of Directors, this position is not aligned with any particular portfolio of professional experience. In addition to the general responsibilities of all members of the Board (e.g., establishing strategic direction for the Association; setting the mission; ensuring resources for the Association; overseeing the Association's performance; and serving as a member on 2-3 Board committees), the External Director will assist in the advancement of the Association by serving in one or more of the following capacities:

  • performing duties as assign by the President;
  • monitoring and assessing trends and emerging issues, and ensuring that AACRAO is striving to address these issues through professional development; and
  • representing the interests of the Board and the membership on special projects.