Past President Annual Meeting Remarks
Joseph Roof, San Diego, California - 2006
Last year as I began my year as President, I outlined five
goals I hoped AACRAO could achieve over the next twelve months. I
indicated in my April 2005 message to the membership that I would be
reporting on the significant progress made on each one of them during
the Annual Meeting in San Diego. The five goals were as follows:
- Improve the communications process between the Board/AACRAO Staff and the membership.
- Continue the process of modifying and implementing a Strategic Plan that includes member input and support.
- Develop a five-year financial plan that establishes a goal that
AACRAO's Reserve Fund value will be 50% of the Annual Operating
- Maximize the effectiveness of the Board of Directors by
utilizing individual Board member's strengths while striving for
consensus and teamwork in governance.
- Establish member dues at a rate that provides significant and meaningful value for the services provided.
I am pleased to be able to report to you that significant
progress was made on all five goals. I would like to summarize the
progress for you.
My highest priority for the year was to improve communications between
the Board/Staff and the membership. If there was one thing I learned as
the VP of Finance, it was that members appreciated an honest and frank
dialogue on the issues that face AACRAO. In that spirit, your Board of
Directors agreed to open the Board meetings to you, our members, meaning
any AACRAO member could attend a Board Meeting. In addition, members
were given opportunities to address the Board any AACRAO related issue.
We were very pleased that members attended each of our Board Meetings
this past year. We will continue to refine this process and it is my
desire that next year the Board agendas with all handouts will be
available for your viewing prior to the Board Meeting.
Some of the most important Board communications include the minutes of
Board Meetings. I would like to commend Paul Wiley in his efforts to
provide timely, accurate and succinct minutes of all our Board Meetings.
I believe you will all agree with me that our minutes are much
improved this year. Also, Paul has modified our financial reporting, by
providing very meaningful, yet succinct financial performance
Continuing on the communications theme, the AACRAO staff implemented an
entirely new AACRAO web site. The site is much improved in appearance
and content from the former site. AACRAO.org is comprised of four major
sections, one of which is dedicated to Association News or news that
would be of interest to AACRAO members. In order to have timely
information for this Association News section, I attempted to write more
articles and letters to you, our members. In nearly every article or
letter I wrote, I requested input from you and many of you responded, to
which I am very appreciative.
The strategic planning process was explained in a recent article for the
membership. As I explained in the article, the Strategic Plan is
shared each year with the State and Regional Officers and the AACRAO
Leadership team comprised of all committee and task force chairs. The
current edition of the strategic plan was approved by the Board last
Fall and is available on the AACRAO website. I encourage all of you to
review the plan and provide your ideas and thoughts to any member of the
AACRAO Board. This plan must serve as a road map for our Association
as we attempt to confront the challenges and realize the opportunities
that await us. As a way of implementing and monitoring the Strategic
Plan, we organized the Board Committees based on the plan.
A five year financial plan has been completed in draft form. Paul
Wiley, VP of Finance continues to work with Jerry Sullivan and staff to
finalize this plan. The preliminary plan was discussed with the Board
Finance Committee in February. This financial plan is crucial to the
Board as we plan for the future.
Paul Wiley presented a new "reserve plan" to the Board Finance Committee
last December. This plan redefines the Board's different funds and
their purposes, plus creates a true reserve fund that will serve as a
financial cushion for the Association. For the past seven years, the
Board has been very focused on building a reserve fund that is equal to
50% of the Association's operating budget. Paul's proposal clearly
articulates that vision plus allows for financial planning in the areas
of infrastructure needs and investments in new programs, services or
Serving on a Board of Directors is often a new experience for most
members. Over the past year, I have attempted to provide some learning
experiences at each of our Board Meetings. At each formal Board
Meeting, a consultant was utilized to provide Board professional
development. At the Summer meeting, we focused on strategic planning,
in December our focus was on communications and message development, and
in February, the activity was on parliamentary procedure.
Finally, in an attempt to measure the Board's effectiveness, the Board
developed an evaluation. Under the leadership of Betty Huff, the Board
Committee on Association Issues reviewed several evaluation instruments
and created a Board Evaluation. The evaluation was conducted in March
and the results and comments were tabulated by Scott Dittman, Chair of
the 2006-07 Nominations and Elections Committee. Scott led a discussion
of the results of the evaluation with the Board this past Tuesday. I
believe this process will allow the Board to continue to improve and to
become more effective.
The final goal was the Dues Task Force. The Board accepted the report
from the Dues Task Force in February. The Administrative and Finance
Committee reviewed the Task Force's results and recommendations over the
past two months. Based on the Task Force's research and
recommendations, the Board has begun to take action. While there are
many recommendations in the report, the most significant recommendation
was "…that AACRAO shift from its current headcount model to an FTE model
used by other similar professional associations." After discussing this
specific recommendation for a lengthy period of time on Saturday, your
Board approved a motion to begin the process of developing an amendment
to the Bylaws that would implement this change. As the process moves
forward, I encourage each of you to review the Dues Task Force extensive
report and be prepared to debate the issue at the 2007 Annual Meeting
And now it's time to say thank you. Thank you to all of you, AACRAO's
members, for providing me the opportunity of a lifetime. Without a
doubt, this has been one of the greatest professional experiences of my
life. I would like to specifically thank Daytona Beach Community
College for supporting me in my service to AACRAO, including my
supervisor, Michael Elam and for all the support provided to me by my
administrative assistant, Catherine Caughie.
Many thanks go to the Board for their support this year. Any success we
had this year was due in a large part to the work of the Board. A big
thank you also goes to the AACRAO Office. This is one of the greatest
groups of people I have had the opportunity in which to be associated
during my career. I have commented often, that Executive Director Jerry
Sullivan has assembled a team that any of us would welcome on our
campuses. I would like to specifically recognize Janie Barnett and
Barmak Nassirian who have been so supportive of me during this year as
And finally, I extend my sincerest appreciation to my wife Glenna and
our children, Brian, Kelsey and Matthew, for all their support over the
past six years. Serving on the AACRAO Board does require absences from
home. Without the loving support of Glenna and her willingness to
sometimes serve as Mom and Dad, this opportunity would not have been
possible. I can now spend more time at a role that I cherish, doting
Dad and loving husband.